Build custom automations in Fleetio to save time and stay focused. Choose unique trigger, condition, and action combinations to automate repetitive tasks and keep your team in sync.

For example, when you create a Work Order to fix an asset’s issue, an automation can instantly update the asset’s status to “In-Shop” — so everyone stays informed without lifting a finger.

Learn how to set up Automations in the Help Center →

Available for Enterprise [Legacy], Professional, and Premium plans —  Some limits apply.

Update: Now, you can add a warranty template to multiple vehicles from the warranty index page.

Original: We're improving the process to add coverages to your vehicles in Fleetio. Warranty templates are pre-built based on the manufacturer's guidelines and can be applied when adding a warranty to an individual vehicle. 

As of today, we're rolling out templates for Ford F-150s and Chevrolet Silverados. Once selected, you're able to set a start date and meter, and you can delete any individual coverages you don't want. 

Warranty management features are available to Premium plans.

Learn more about warranty templates in our Help Center →

Enjoy more flexibility when it comes to paying for maintenance. You can now add credit cards as a payment method alongside your cbCharge account—giving you more control over how you pay at the shop. Use a credit card at participating Maintenance Shop Network locations, centralize all payment records right in Fleetio, and continue earning rewards from your card provider (depending on your terms). Please note: This feature is in beta and only supported at a limited number of shops, but we’re working to expand access.

Learn more about saved cards in the Help Center →

Available to professional and premium plans.

Effective April 22nd, we’re updating a couple of names in Fleetio to better align with how these features support your daily operations: Shop Network will now house the directory you've always used, as well as Shop Payments—the new name for Shop Integration.

These are name-only updates—functionality stays the same. The Maintenance Shop Network still gives you access to a trusted network of shops, helping you save time, reduce manual tasks, and simplify billing with a single monthly invoice. You can continue to automate repair approvals and stay in control with real-time visibility at every stage of maintenance. 

Learn more about the shop network in the Help Center → 

Introducing the repair progress tracker—making it easier for your team to stay on top of shop visits. Fleetio’s new tracker gives drivers and fleet managers clear visibility into every step of the repair process. See when a repair order (RO) needs approval, has been updated by the shop, or when service is underway.

Faster approvals, less downtime, and a smoother experience for your fleet. Update your Fleetio app to start using the repair progress tracker today.

 Learn more about the repair progress tracker in our Help Center →

Available to professional and premium plans.

We will now offer the option to export reports as an XLSX file alongside the CSV and PDF options. This will only be available on the following scheduled reports: 

1. Contacts Report
2. Fuel Summary Report
3. Inspections Submissions Summary Report 
4. Parts Warranties Opportunities Report 
5. Service Reminders Report  
6. Tire Activity Utilization Report 
7. Vehicles Report 
8. Work orders Report 

This is available to all plans that have the scheduled send feature. (Professional, Premium, Starter [Legacy], Pro [Legacy], Advanced & Enterprise [Legacy])

Learn more about the XLSX Export Option for Scheduled Reports → 

We’ve rolled out a suite of powerful new features to make managing your tires easier, smarter, and more efficient. Here's what's new:

🔧 Automated Tire Readings

Tire pressure data is now automatically pulled from your GPS provider’s sensor data—no more manual updates!

🚀 Tire Management Delight Features

1. No More Tire Parts Needed: Set Tire Life Expectancy, Minimum Tread Depth, and Factory Tread Depth without assigning a tire part/model.
2. Track TIN/DOT Numbers: Assign TIN/DOT numbers to individual tires for more precise tracking.
3. Inspection Form Upgrade: All six Fleetio template inspection forms now include a Tire Readings item.
4. Copy Tire Details: Duplicate installed tire details across positions for faster setup.
5. Smarter Imports: New import fields added for Life Expectancy, Minimum Tread Depth, Factory Tread Depth, and TIN number.
6. Trailer Axle Customization: Customize axle types for trailers just like you do for vehicles.
7. Bulk Tire Updates: Bulk update tire category part fields from the Parts List. 

 Learn more about the new Tire Management features → 

We’ve added new yellow iron specific Service Tasks, Service Program templates, and OEM telematics integrations to help improve how you manage and maintain your off-highway assets in your account.

New Heavy Equipment OEM Telematics Integrations 

Fleetio now integrates with Caterpillar VisionLink™ and John Deere Operations Center™ to automatically sync telematics and equipment health data into your account. 

By consolidating telematics and historical maintenance data in your main operating system, you’ll gain better oversight into machine performance across job sites and ensure your field teams have the information they need to handle service and reduce downtime to keep projects on schedule. 

These integrations offer: 

• Automated maintenance planning: Proactively manage equipment maintenance and control downtime by triggering service reminders based on daily engine hour readings. 
• Remote equipment diagnostics: Capture engine fault codes and sensor readings from each piece of equipment to catch safety-related issues before they happen.
• Equipment usage reports: Track equipment location across job sites, compare engine hours, and manage equipment availability to ensure you have the machines needed for assignment. 

New Service Program Templates and Service Tasks

To make managing maintenance and keeping your equipment operating at peak performance across job sites easier, we’ve added ten new pre-built Service Program templates for various wheeled and tracked asset types based on OEM-recommended maintenance intervals and tasks. 

The following Service Program templates are now available to use in your account:

• Backhoe Loader Basic Maintenance 
• Dozer Basic Maintenance
• Excavator Basic Maintenance 
• Motor Grader Basic Maintenance 
• Off-highway Truck Basic Maintenance 
• Skid-Steer Basic Maintenance
• Telehandler Basic Maintenance 
• Track Loader Basic Maintenance
• Wheel Loader Basic Maintenance 
• Wheel Tractor Scraper Basic Maintenance

Service Program templates and Service Tasks are included in all plans. The Caterpillar VisionLink™ and John Deere Operations Center™ integrations are available on plans that include Native Telematics integrations: Essential, Professional, Premium, Pro (Legacy), and Advanced (Legacy).   

To learn more about Service Programs and these new OEM telematics integrations, check out our Help Center.  

Note: This is only for vehicle record sets and is specific to vehicle custom fields that are either a dropdown or checkbox data type.

This is available to all plans. 

Learn more about Vehicle Custom Fields for Record Sets —>

You can now switch the term Vehicles to Assets in Fleetio on Fleetio's web AND mobile app to better represent the makeup of your fleet.

If you're an Account Admin or Owner, you can make the update by navigating to Settings > Administration > General Settings and setting the Vehicle System Label to your preferred system label.

Updating the Vehicle System Label to Assets will change the name of vehicle fields, reports, and menu items from Vehicle to Asset in Fleetio's web and mobile app. 

Available to all plans.

Learn more in our Help Center →