When a vehicle goes down or a team needs to know what’s nearby, the answer is often split across too many places. One system shows location. Another might have vendor details. Your account has maintenance history and open issues. Fleet Map brings that context closer together so teams can spend less time tracking down information and more time deciding what to do next.

Fleet Map gives teams one map for seeing vehicles and equipment alongside yards, job sites, geofences, shops, and vendors. It brings together location from integrated sources like telematics, fuel, and everyday activity in your account, including inspections, so teams can track assets in one place even when coverage varies across the fleet. That makes location data more useful in the moment — not just for finding an asset, but for understanding what is happening around it and what maintenance action makes sense next.

What’s new:

• See location in the context of the work – View assets alongside the places, vendors, and service options that help your team decide what should happen next, not just where something is.
• Make faster service decisions – See nearby shops and vendors on the map, check open issues for each asset, and get to the service details your team needs to handle downtime and decide what to do next.
• Reduce manual follow-up – Use geofence events to trigger alerts and automation actions like changing vehicle statuses and group assignments, helping teams stay aligned when assets arrive at or leave key locations.

Available to all plans.

Learn more about Fleet Map →

Credit & debit cards can now be assigned to groups for maintenance spend.

This helps fleets with multiple locations, teams, or entities make sure expenses roll up correctly.

 How it works 

1. Go to Settings to assign a card to a group
2. Any repair or purchase tied to that group will use that card
3. Only admins and owners can manage this

 Additional Details 

1. You can use different cards for different groups
2. If you replace a card, it keeps the same group assignments

 Why it’s useful 

1. Keeps charges separated by location, team, or entity
2. Cuts down on manual sorting for your accounting team later
3. Makes sure the right card is used every time

Learn more about group-level card assignments ->

When a part is bought specifically for a job, getting it into the right work order shouldn’t take extra steps.

Customers using a Static Pricing inventory valuation method can now receive purchase order line items directly into an existing work order or create a new one on the spot. That means no more receiving into inventory first, then re-entering the same part details again. Quantities, costs, and source information carry over automatically, so everything stays accurate without the duplicate work.

This is especially helpful for just-in-time purchasing or field work, where speed matters and parts are often bought for a single job.

Available to Professional, Premium & Enterprise [Legacy] plans.

Learn more about Purchase Orders →

Account Owners and Admins now have a dedicated Notification Management area in Account Settings to organize notification setup at scale. From one place, you can create Notification Profiles and manage Watched Vehicle Groups, making it easier to set your teams up with the right notifications without relying on manual updates across individual user accounts.

By bringing these controls together at the account level, it’s easier to create consistency, reduce manual setup, and make sure notifications support the way your business operates. That means better visibility for the people who need important updates, with less unnecessary noise for everyone else.

How this helps:

• Set notification defaults faster – Create Notification Profiles and apply them across users without updating settings one person at a time.
• Standardize what matters, flex where needed – Use Locked Profiles to keep critical alerts in place or Unlocked Profiles to let users tailor their own notifications.
• Keep the right people informed – Manage Watched Vehicle Groups in bulk so important updates reach the right teams without adding extra noise.

Available on Premium Plans.

Learn more about Notification Management →

Keeping your parts list clean gets a lot easier when you can quickly spot what is still moving and what is just taking up space. We’ve added a Last Used column to the Parts list so you can see the most recent date each part was used on a work order.

The new column is sortable and filterable, making it easier to identify parts that have never been used or haven’t been used for a long time. That gives teams a faster way to review stale inventory, decide what to archive, and make more informed purchasing decisions without needing a separate report.

Available to Premium & Enterprise [Legacy] plans.

Learn more about using Parts & Inventory →

Keeping maintenance moving often means turning one completed job into the next required step. Work order automations now make it easier by letting you create follow-up work orders automatically based on changes to existing work order status and service task conditions.

For example, if a technician replaces tires on an asset as part of routine maintenance. Once the tire replacement work order is marked complete, a follow-up work order can automatically be created to re-torque the lug nuts after the asset has been driven.

This helps teams stay on top of connected maintenance tasks without relying on manual handoffs or extra admin work.

Available to Professional, Premium, and Enterprise [Legacy] plans.

Learn more about Work Order Automations →

We’ve increased automation capacity on Professional and Premium plans to better support broader, real-world fleet workflows. You can now automate more of the repeatable work that keeps your fleet moving, like triaging issues and creating and assigning work orders. 

Professional plans now include up to 5 automations, and Premium plans now include up to 40 automations.

Learn more about Automations →

• MHC Kenworth – 80 locations across TX, OK, KS, MO, CO, NM, AR, TN, MS, AL
• Kenworth Northeast – 7 locations across NY, PA, MA, NH, ME, VT, RI, CT
• Kenworth Sales & Truck Enterprises – 31 locations across UT, ID, WY, NV
• TLG Peterbilt – 33 locations across TX, OK, NM, AR, LA
• Papé Kenworth – 27 locations across WA, OR, CA, ID, AK

With these additions, Fleetio now offers broad nationwide access to hundreds of Peterbilt and Kenworth service locations.
What this means for you:

• Easier access to heavy-duty service wherever your fleet operates
• Stronger shop density in high-traffic and regional corridors
• More reliable options for maintenance and repairs on the road

We’re continuing to expand our Shop Network, with more updates coming soon!

Learn more about Peterbilt and Kenworth services -> 

4Refuel now integrates with Fleetio to connect onsite and mobile fuel management with the maintenance and asset workflows your team already runs every day. As North America’s leading mobile on-site refuelling company, 4Refuel helps organizations save time and money by bringing fuel directly to equipment, vehicles, and job sites — reducing refuelling costs, increasing productivity, and keeping operations moving.

The 4Refuel integration helps:

• Bring fuel visibility into the flow of work: Connect onsite fuel activity with Fleetio so you can better track fuel usage, spend, and performance by vehicle, asset, location, or project without relying on disconnected systems or manual updates.
• Keep crews productive and assets moving: Reduce off-site refuelling trips and unnecessary downtime by pairing 4Refuel’s direct-to-equipment delivery model with Fleetio’s day-to-day fleet and equipment management workflows.
• Make smarter cost and operational decisions: Use fuel data alongside maintenance and asset information in Fleetio to spot inefficiencies, control fuel-related costs, support budgeting, and improve overall utilization across your operation.

This integration is available on plans that offer API access: Pro (Legacy), Advanced (Legacy), Professional, and Premium plans.

Learn more about the 4Refuel integration in our Help Center. 

Fleetio now offers Service Advisor, a new intelligence capability designed to help fleets make faster, more consistent maintenance decisions.

Service Advisor evaluates repair orders and issues in context, helping teams focus on what needs attention and move routine work forward. Early results show fleets spending 16% fewer hours in the shop when Service Advisor helps guide repair approvals.

What’s included

• Smart Assessments for Repair Orders – Reviews repair orders in the Maintenance Shop Network and flags unusual costs or potential exceptions.
• Smart Issue Priorities – Automatically assigns or suggests issue priority based on operational risk.
• Smart Assessments for Service Entries – Adds cost and service history context when reviewing completed work.

Learn more in the Help Center →

Open Beta Notice

This feature is part of a limited open beta. Functionality, availability, pricing, and packaging may change before general availability, and participation does not guarantee future access.