When a vehicle goes down or a team needs to know what’s nearby, the answer is often split across too many places. One system shows location. Another might have vendor details. Your account has maintenance history and open issues. Fleet Map brings that context closer together so teams can spend less time tracking down information and more time deciding what to do next.

Fleet Map gives teams one map for seeing vehicles and equipment alongside yards, job sites, geofences, shops, and vendors. It brings together location from integrated sources like telematics, fuel, and everyday activity in your account, including inspections, so teams can track assets in one place even when coverage varies across the fleet. That makes location data more useful in the moment — not just for finding an asset, but for understanding what is happening around it and what maintenance action makes sense next.

What’s new:

• See location in the context of the work – View assets alongside the places, vendors, and service options that help your team decide what should happen next, not just where something is.
• Make faster service decisions – See nearby shops and vendors on the map, check open issues for each asset, and get to the service details your team needs to handle downtime and decide what to do next.
• Reduce manual follow-up – Use geofence events to trigger alerts and automation actions like changing vehicle statuses and group assignments, helping teams stay aligned when assets arrive at or leave key locations.

Available to all plans.

Learn more about Fleet Map →

Credit & debit cards can now be assigned to groups for maintenance spend.

This helps fleets with multiple locations, teams, or entities make sure expenses roll up correctly.

 How it works 

1. Go to Settings to assign a card to a group
2. Any repair or purchase tied to that group will use that card
3. Only admins and owners can manage this

 Additional Details 

1. You can use different cards for different groups
2. If you replace a card, it keeps the same group assignments

 Why it’s useful 

1. Keeps charges separated by location, team, or entity
2. Cuts down on manual sorting for your accounting team later
3. Makes sure the right card is used every time

Learn more about group-level card assignments ->

Account Owners and Admins now have a dedicated Notification Management area in Account Settings to organize notification setup at scale. From one place, you can create Notification Profiles and manage Watched Vehicle Groups, making it easier to set your teams up with the right notifications without relying on manual updates across individual user accounts.

By bringing these controls together at the account level, it’s easier to create consistency, reduce manual setup, and make sure notifications support the way your business operates. That means better visibility for the people who need important updates, with less unnecessary noise for everyone else.

How this helps:

• Set notification defaults faster – Create Notification Profiles and apply them across users without updating settings one person at a time.
• Standardize what matters, flex where needed – Use Locked Profiles to keep critical alerts in place or Unlocked Profiles to let users tailor their own notifications.
• Keep the right people informed – Manage Watched Vehicle Groups in bulk so important updates reach the right teams without adding extra noise.

Available on Premium Plans.

Learn more about Notification Management →

4Refuel now integrates with Fleetio to connect onsite and mobile fuel management with the maintenance and asset workflows your team already runs every day. As North America’s leading mobile on-site refuelling company, 4Refuel helps organizations save time and money by bringing fuel directly to equipment, vehicles, and job sites — reducing refuelling costs, increasing productivity, and keeping operations moving.

The 4Refuel integration helps:

• Bring fuel visibility into the flow of work: Connect onsite fuel activity with Fleetio so you can better track fuel usage, spend, and performance by vehicle, asset, location, or project without relying on disconnected systems or manual updates.
• Keep crews productive and assets moving: Reduce off-site refuelling trips and unnecessary downtime by pairing 4Refuel’s direct-to-equipment delivery model with Fleetio’s day-to-day fleet and equipment management workflows.
• Make smarter cost and operational decisions: Use fuel data alongside maintenance and asset information in Fleetio to spot inefficiencies, control fuel-related costs, support budgeting, and improve overall utilization across your operation.

This integration is available on plans that offer API access: Pro (Legacy), Advanced (Legacy), Professional, and Premium plans.

Learn more about the 4Refuel integration in our Help Center. 

Fleetio now offers Service Advisor, a new intelligence capability designed to help fleets make faster, more consistent maintenance decisions.

Service Advisor evaluates repair orders and issues in context, helping teams focus on what needs attention and move routine work forward. Early results show fleets spending 16% fewer hours in the shop when Service Advisor helps guide repair approvals.

What’s included

• Smart Assessments for Repair Orders – Reviews repair orders in the Maintenance Shop Network and flags unusual costs or potential exceptions.
• Smart Issue Priorities – Automatically assigns or suggests issue priority based on operational risk.
• Smart Assessments for Service Entries – Adds cost and service history context when reviewing completed work.

Learn more in the Help Center →

Open Beta Notice

This feature is part of a limited open beta. Functionality, availability, pricing, and packaging may change before general availability, and participation does not guarantee future access.

We’ve updated how fields are organized across Vehicles, Contacts, and Tools, making them easier to manage and customize to your organization.

What’s new:

1. Consolidated Control of Fields: Standard and custom fields now live together in one settings location called Field Management.
2. Redesigned Fields card: Includes expandable sections, layout-based field ordering, and search. The Financial and Specifications tabs have been removed, and their data now lives within the new layout.
3. Customizable layouts (Professional & Premium): Create sections and control how fields appear on record pages — or use the default layout.
4. Layout tailored by vehicle type (Premium only): Create multiple layouts for each asset type.
5. Finance field centralized: Purchase Detail custom fields are now organized under Vehicle Financial fields. 

This update gives you more flexibility while keeping record pages organized and easy to navigate.

Learn more about Field Management →

Debit cards are now accepted in Fleetio’s Shop Network with a 0% fee on transactions, giving fleets more payment flexibility without sacrificing spend visibility or control.

Why it matters

Shop Network helps fleets manage repairs with greater efficiency and financial oversight:

1. Control: Choose how to pay and retain full approval authority before funds are released.
2. Visibility & Oversight: Repair orders are automatically tracked in Fleetio—no manual paperwork required.
3. Speed: Shops are paid instantly via virtual card or within 2 business days via ACH.
4. Payment Flexibility: line of credit, credit card, and now debit cards let you balance cost, speed, and convenience.
5. Scale: Access 65,000+ shops nationwide.
6. Automation: Service data flows directly into Fleetio, reducing manual entry and errors.
7. Financial Control = Cost Savings: Approval workflows help prevent overcharges, duplicate work, and missed approvals.

Reporting & Transparency

1. Pull monthly transaction reports for each card from the Transactions page.
2. Generate monthly service entry reports across all cards from the Service Entries page.
3. Click into any transaction to view full line-item detail.

Learn more about how to add a debit card in Fleetio and take advantage of Shop Network→ 

You can now create reminders for tools to stay on top of important activities that keep your inventory up to date and ready to use.

Set up custom reminder types in account settings, then apply them to individual tools or bulk-create them from the tool index. From there, you can use the Due Soon and Overdue views to quickly see what needs attention and plan work accordingly. Resolve reminders from the index or the reminder itself.

Reminder types are customizable, so you can create reminders for tasks such as annual/quarterly preventive maintenance checks, safety inspections, calibrations, and more.

Learn more about tool reminders →

Every Fleetio Go user can now personalize their mobile home screen experience with Custom Shortcuts, making it faster to start and complete common fleet tasks in the field. 

Create a shortcut to instantly start a new fuel or meter entry on a pre-selected asset, or to launch a DVIR with a pre-selected inspection form and asset. 

Set up one-tap shortcuts for:

1. Fuel Entries
2. Meter Entries
3. New Work Orders
4. Inspections

Fewer taps. Faster workflows. A home screen built for how you work.

Learn more about how to create Custom Shortcuts →

Available on all plans

Fleetio’s AI-powered Smart Upload turns maintenance invoices into high-quality fleet data in seconds.

Upload one or multiple service invoices at once, and Smart Upload will:

• Automatically detect the asset, date, and service task details
• Extract itemized parts, labor, taxes, and line-item costs
• Let you review, edit, or add VMRS Reason for Repair codes before saving

By capturing detailed, structured data directly from invoices, Smart Upload enables fleets to eliminate manual data entry, reduce errors, and centralize maintenance history more quickly and accurately. The result: less admin work and more insight into your maintenance spend.

Available to Premium plans.

Learn more about Smart Upload for Service Entries →