4Refuel now integrates with Fleetio to connect onsite and mobile fuel management with the maintenance and asset workflows your team already runs every day. As North America’s leading mobile on-site refuelling company, 4Refuel helps organizations save time and money by bringing fuel directly to equipment, vehicles, and job sites — reducing refuelling costs, increasing productivity, and keeping operations moving.

The 4Refuel integration helps:

• Bring fuel visibility into the flow of work: Connect onsite fuel activity with Fleetio so you can better track fuel usage, spend, and performance by vehicle, asset, location, or project without relying on disconnected systems or manual updates.
• Keep crews productive and assets moving: Reduce off-site refuelling trips and unnecessary downtime by pairing 4Refuel’s direct-to-equipment delivery model with Fleetio’s day-to-day fleet and equipment management workflows.
• Make smarter cost and operational decisions: Use fuel data alongside maintenance and asset information in Fleetio to spot inefficiencies, control fuel-related costs, support budgeting, and improve overall utilization across your operation.

This integration is available on plans that offer API access: Pro (Legacy), Advanced (Legacy), Professional, and Premium plans.

Learn more about the 4Refuel integration in our Help Center. 

Fleetio now offers Service Advisor, a new intelligence capability designed to help fleets make faster, more consistent maintenance decisions.

Service Advisor evaluates repair orders and issues in context, helping teams focus on what needs attention and move routine work forward. Early results show fleets spending 16% fewer hours in the shop when Service Advisor helps guide repair approvals.

What’s included

• Smart Assessments for Repair Orders – Reviews repair orders in the Maintenance Shop Network and flags unusual costs or potential exceptions.
• Smart Issue Priorities – Automatically assigns or suggests issue priority based on operational risk.
• Smart Assessments for Service Entries – Adds cost and service history context when reviewing completed work.

Learn more in the Help Center →

Open Beta Notice

This feature is part of a limited open beta. Functionality, availability, pricing, and packaging may change before general availability, and participation does not guarantee future access.

We’ve updated how fields are organized across Vehicles, Contacts, and Tools, making them easier to manage and customize to your organization.

What’s new:

1. Consolidated Control of Fields: Standard and custom fields now live together in one settings location called Field Management.
2. Redesigned Fields card: Includes expandable sections, layout-based field ordering, and search. The Financial and Specifications tabs have been removed, and their data now lives within the new layout.
3. Customizable layouts (Professional & Premium): Create sections and control how fields appear on record pages — or use the default layout.
4. Layout tailored by vehicle type (Premium only): Create multiple layouts for each asset type.
5. Finance field centralized: Purchase Detail custom fields are now organized under Vehicle Financial fields. 

This update gives you more flexibility while keeping record pages organized and easy to navigate.

Learn more about Field Management →

Debit cards are now accepted in Fleetio’s Shop Network with a 0% fee on transactions, giving fleets more payment flexibility without sacrificing spend visibility or control.

Why it matters

Shop Network helps fleets manage repairs with greater efficiency and financial oversight:

1. Control: Choose how to pay and retain full approval authority before funds are released.
2. Visibility & Oversight: Repair orders are automatically tracked in Fleetio—no manual paperwork required.
3. Speed: Shops are paid instantly via virtual card or within 2 business days via ACH.
4. Payment Flexibility: line of credit, credit card, and now debit cards let you balance cost, speed, and convenience.
5. Scale: Access 65,000+ shops nationwide.
6. Automation: Service data flows directly into Fleetio, reducing manual entry and errors.
7. Financial Control = Cost Savings: Approval workflows help prevent overcharges, duplicate work, and missed approvals.

Reporting & Transparency

1. Pull monthly transaction reports for each card from the Transactions page.
2. Generate monthly service entry reports across all cards from the Service Entries page.
3. Click into any transaction to view full line-item detail.

Learn more about how to add a debit card in Fleetio and take advantage of Shop Network→ 

You can now create reminders for tools to stay on top of important activities that keep your inventory up to date and ready to use.

Set up custom reminder types in account settings, then apply them to individual tools or bulk-create them from the tool index. From there, you can use the Due Soon and Overdue views to quickly see what needs attention and plan work accordingly. Resolve reminders from the index or the reminder itself.

Reminder types are customizable, so you can create reminders for tasks such as annual/quarterly preventive maintenance checks, safety inspections, calibrations, and more.

Learn more about tool reminders →

Every Fleetio Go user can now personalize their mobile home screen experience with Custom Shortcuts, making it faster to start and complete common fleet tasks in the field. 

Create a shortcut to instantly start a new fuel or meter entry on a pre-selected asset, or to launch a DVIR with a pre-selected inspection form and asset. 

Set up one-tap shortcuts for:

1. Fuel Entries
2. Meter Entries
3. New Work Orders
4. Inspections

Fewer taps. Faster workflows. A home screen built for how you work.

Learn more about how to create Custom Shortcuts →

Available on all plans

Fleetio’s AI-powered Smart Upload turns maintenance invoices into high-quality fleet data in seconds.

Upload one or multiple service invoices at once, and Smart Upload will:

• Automatically detect the asset, date, and service task details
• Extract itemized parts, labor, taxes, and line-item costs
• Let you review, edit, or add VMRS Reason for Repair codes before saving

By capturing detailed, structured data directly from invoices, Smart Upload enables fleets to eliminate manual data entry, reduce errors, and centralize maintenance history more quickly and accurately. The result: less admin work and more insight into your maintenance spend.

Available to Premium plans.

Learn more about Smart Upload for Service Entries →

Build dashboards faster and tailor them exactly to your needs. With new widget templates and more granular filter controls, you can now add, customize, and manage widgets with greater precision and speed.

What’s new:

1. Widget-level filters – Use dashboard group filters or per-widget filters to control exactly what each widget shows
2. Reusable widget templates – Easily add the same widget multiple times with unique filters to uncover different insights.
3. Quick reset options – Remove all widgets or start fresh with a blank dashboard in just a few clicks.
4. Streamlined customization – Build dashboards that fit your role and workflow, giving you full control over how your data is displayed.

Available to Essential, Professional, and Premium plans.

Learn more about Dashboard Widgets and Filters —>

You can now save a credit card on file in Fleetio to quickly pay participating shops through the Shop Network.

Access this feature under Shop Payments and save your card details for future use. You’re all set — start tracking maintenance and unlock all the benefits of the Shop Network!

Key benefits:

1. Securely store and manage credit cards in Fleetio
2. Pay instantly without driver involvement
3. Consolidate outsourced maintenance payments in one place
4. Earn cashback rewards from your card provider (1.5–2.0%)

A 1.5% processing fee applies when paying by credit card.

Learn more about adding a card to shop payments-->

Fleetio now offers default system forms and fields across the Web App and Fleetio Go in Spanish.

This means that when your team switches their app language to Spanish, they’ll automatically see template inspection forms, service tasks, default vehicle types, statuses, issue priorities, and VMRS codes all display in Spanish, no manual setup required.

Learn more about System Field and Form Translations →