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new
3 weeks ago

Telematics Columns Added to the Vehicle Index

We've added the following four new columns to the vehicle index for customers with telematics integrations:

  • Telematics Device
  • Telematics Device Serial Number
  • Telematics Device Type
  • Telematics Device VIN

From the index, select the gear icon, then Manage Columns to bring up the available columns.

Avatar of authorWes Wamer
new
a month ago

Valuing Your Inventory: LIFO & FIFO

Your world is always changing, now your part's costs can too. You buy parts, often at different prices and at different times - now Fleetio tracks those cohorts of parts at a set price, and consumes them according to your chosen usage methodology. 

  • LIFO: Last-In First-Out, assumes that the last or most-recent unit to arrive in inventory is sold or used first, with the older inventory left over at the end of the accounting period. 
  • FIFO: First-In First-Out, assumes that the first unit making its way into inventory, or the oldest inventory, is sold or used first. 

Make your inventory valuation method selection on the account settings page. Learn more in the Help Center.

Avatar of authorChuck Drews
new
2 months ago

Announcing Sensor Data on the Vehicle Overview Page

The latest sensor data release brings a vehicle's fuel level, battery voltage, ignition status, tire psi (if available), and more to the Vehicle Overview.

This new view automatically updates as Fleetio gets fresh values from a connected vehicle. Now, all you have to do is go to the Vehicle Overview to check the last time the vehicle was operated, as well as the battery voltage or DEF level (for applicable vehicles).

If you have customized the overview layout, you can find this new card by selecting Personalize, then Manage Overview Layout.

Sensor data is available to Fleetio customers with a Samsara, Geotab Pro, and Geotab Pro Plus plan, and specific sensor values will vary based on the year, make, and model of the vehicle.

Learn more about sensor data availability in the Help Center ->

Avatar of authorWes Wamer
new
2 months ago

Include a Message When Sending Email Invites to New Users

We made new user email invitations better by adding the option to include a personalized message. When sending an invite to first-time users you can:

  • Include important login information.
  • Provide role-specific instructions.
  • Confirm the invitation is coming from a trusted source.

Learn more about inviting users in the Help Center → 


Avatar of authorMichael Harrison
new
2 months ago

Add Vehicles With Just a VIN

Now when you start a Work Order, set up a service program, and more, you can add the corresponding vehicle in seconds if it doesn't already exist in Fleetio.

Here are the places you can add a new vehicle to Fleetio with VIN decoding:

  • Issues form
  • Fuel form
  • Service Entries form
  • Work Orders form
  • Expense Entries form 
  • Service Reminders form
  • Vehicle Renewals form
  • Service Programs


Want to know what information is pulled in by VIN decoding or have an issue? Check out our VIN decoding guide in the Help Center →

Avatar of authorMichael Harrison
new
3 months ago

Sensor Data Lets You Monitor Vehicle Health at a Granular Level

Fleetio is now displaying real-time sensor data on the vehicle page for Geotab and Samsara integration customers.

This new capability unlocks the power to investigate what condition the vehicle was in at the exact moment a fault was triggered, or monitor driver safety by viewing seatbelt status or road speed (if available).

If sensor data is available in your account, you'll be able to add a new Telematics tab to your vehicle page. This is where you'll be able to select up to four sensor values at a time and view them in a variety of configurations.


Right now, sensor data is only available for Samsara, Geotab Pro, and Geotab Pro Plus integration customers. Telematics devices, vehicle year, and vehicle make can affect which sensor values are available in Fleetio. View the video above or read more in the Help Center for tips on using the new chart.

With this release, we also added sensor values as columns on the Vehicle list. These columns will show the last live data point, which is in real-time, so you can track fuel level, battery voltage, and more as your vehicles hit the road every day.

Learn more in the Help Center ->



Avatar of authorWes Wamer
new
3 months ago

Required Custom Fields Now Available

Owners and Administrators can now require that Custom Fields be completed by Users whenever they edit or create a Record in Fleetio. This added functionality helps fleets ensure that their data records are complete and trustworthy.  

How to Implement Required Custom Fields

Required Custom Fields can be managed in the Custom Fields section in Account Settings.

Before setting a Custom Field as required, we recommend reviewing the special rules that apply to Required Custom Fields with APIs, Imports, and Add-in Bulk tools. Refer to the Help Center for more details.

Learn More in Help Center>

Avatar of authorJosh Shores
new
4 months ago

Manage All of Your Telematics Devices From One Page

We've launched a new experience to manage telematics devices for customers with native telematics integrations. Now available for owners, administrators, and users with permission to manage devices, this new page is accessible in the Vehicles drop-down menu.

Built to act like other lists in Fleetio, you can now:

  • filter by integration (handy if you have multiple), vehicle, status, make, and more.
  • select tabs to get to assigned, unassigned, and archived devices.
  • bulk update device settings or archive devices.

In addition to these changes, we also moved the Refresh Devices button to the Integration cards in Account Settings. 


Learn more about our telematics integrations and setup in this Help Center article.


Avatar of authorWes Wamer
new
5 months ago

New Email Helps You Stay on Track of Your Telematics Health in Fleetio

Enable the new telematics email to help manage the devices in your integration. 

Fleetio's native integrations (integrations we build) automatically map devices to vehicles and assets, but it's not always a guaranteed process after the integration is up and running. If a technician switches out devices but forgets to make an update in Fleetio, you might not have the right data going to vehicles, skewing the information in reports.

With this new email, you don't have to go searching for information on how your integration is performing. Updates go directly to your inbox so you can catch misaligned devices early. Enable it in the Integrations section of your notification settings.

More resources:

Compare Fleetio's telematics integrations

Native and API integrations in Fleetio

Avatar of authorWes Wamer
new
5 months ago

Fleetio adds VMRS coding to amplify maintenance categorization

We're excited to announce that Fleetio has introduced VMRS (Vehicle Maintenance Reporting Standards) coding to strengthen and standardize the way you categorize maintenance data. We have added five VMRS code keys to unlock deep insight into trends within your maintenance data, in an easily accessible way for any fleet.

You can now use VMRS codes to categorize your Work Orders and Service Entries on both web and Fleetio Go. Fleetio has preloaded VMRS categorization to all Standard Service Tasks, and now allows you to set default categorization for your Custom Service Tasks as well. Setting default VMRS codes for your Service Tasks will automatically apply that categorization to Work Order and Service Entry line items when used. You can also categorize your line items manually on the fly. 


To ensure you can gain insight from categorizing your maintenance data, we’ve introduced two brand-new reports. The Line Item Summary by Vehicle System Report and Repair Priority Class Summary Report. These reports will help you identify the most costly and frequently repaired systems within your assets, as well as how often your services are scheduled vs. non-scheduled.

Let’s take a look at exactly how these VMRS categorization codes break down: 

  • Reason for Repair (Code Key 14): Reason for Repair describes the reasons why work was performed on an asset - such as Preventive Maintenance, a Breakdown, or an Accident. Apply a Reason for Repair code to Work Order and Service Entry line items for a more granular understanding of your maintenance spend. 
  • Repair Priority Class (Code Key 16): Repair Priority Class indicates whether a service was Scheduled, Non-Scheduled, or an Emergency repair. Apply a Repair Priority Class to your Work Orders and Service Entries to better understand what is driving costly non-scheduled repairs. 
  • System (Code Key 31): System codes identify the specific system involved in a repair. For example, the Brake System.
  • Assembly (Code Key 32): Assembly codes further define System codes for another level of categorization. For example, Front Brakes. 
  • Component (Code Key 33): Component codes further define Assembly codes down to the individual part level. For example, the Front Brake Rotor. 

With VMRS data categorization codes, you can now easily categorize and track your vehicle maintenance and repair data. This will help you stay organized and better track your fleet's maintenance needs.

Learn more in the help center

Avatar of authorChuck Drews