Build custom automations in Fleetio to save time and stay focused. Choose unique trigger, condition, and action combinations to automate repetitive tasks and keep your team in sync.

For example, when you create a Work Order to fix an asset’s issue, an automation can instantly update the asset’s status to “In-Shop” — so everyone stays informed without lifting a finger.

Learn how to set up Automations in the Help Center →

Available for Enterprise [Legacy], Professional, and Premium plans —  Some limits apply.

We will now offer the option to export reports as an XLSX file alongside the CSV and PDF options. This will only be available on the following scheduled reports: 

1. Contacts Report
2. Fuel Summary Report
3. Inspections Submissions Summary Report 
4. Parts Warranties Opportunities Report 
5. Service Reminders Report  
6. Tire Activity Utilization Report 
7. Vehicles Report 
8. Work orders Report 

This is available to all plans that have the scheduled send feature. (Professional, Premium, Starter [Legacy], Pro [Legacy], Advanced & Enterprise [Legacy])

Learn more about the XLSX Export Option for Scheduled Reports → 

We’ve rolled out a suite of powerful new features to make managing your tires easier, smarter, and more efficient. Here's what's new:

🔧 Automated Tire Readings

Tire pressure data is now automatically pulled from your GPS provider’s sensor data—no more manual updates!

🚀 Tire Management Delight Features

1. No More Tire Parts Needed: Set Tire Life Expectancy, Minimum Tread Depth, and Factory Tread Depth without assigning a tire part/model.
2. Track TIN/DOT Numbers: Assign TIN/DOT numbers to individual tires for more precise tracking.
3. Inspection Form Upgrade: All six Fleetio template inspection forms now include a Tire Readings item.
4. Copy Tire Details: Duplicate installed tire details across positions for faster setup.
5. Smarter Imports: New import fields added for Life Expectancy, Minimum Tread Depth, Factory Tread Depth, and TIN number.
6. Trailer Axle Customization: Customize axle types for trailers just like you do for vehicles.
7. Bulk Tire Updates: Bulk update tire category part fields from the Parts List. 

 Learn more about the new Tire Management features → 

We’ve added new yellow iron specific Service Tasks, Service Program templates, and OEM telematics integrations to help improve how you manage and maintain your off-highway assets in your account.

New Heavy Equipment OEM Telematics Integrations 

Fleetio now integrates with Caterpillar VisionLink™ and John Deere Operations Center™ to automatically sync telematics and equipment health data into your account. 

By consolidating telematics and historical maintenance data in your main operating system, you’ll gain better oversight into machine performance across job sites and ensure your field teams have the information they need to handle service and reduce downtime to keep projects on schedule. 

These integrations offer: 

• Automated maintenance planning: Proactively manage equipment maintenance and control downtime by triggering service reminders based on daily engine hour readings. 
• Remote equipment diagnostics: Capture engine fault codes and sensor readings from each piece of equipment to catch safety-related issues before they happen.
• Equipment usage reports: Track equipment location across job sites, compare engine hours, and manage equipment availability to ensure you have the machines needed for assignment. 

New Service Program Templates and Service Tasks

To make managing maintenance and keeping your equipment operating at peak performance across job sites easier, we’ve added ten new pre-built Service Program templates for various wheeled and tracked asset types based on OEM-recommended maintenance intervals and tasks. 

The following Service Program templates are now available to use in your account:

• Backhoe Loader Basic Maintenance 
• Dozer Basic Maintenance
• Excavator Basic Maintenance 
• Motor Grader Basic Maintenance 
• Off-highway Truck Basic Maintenance 
• Skid-Steer Basic Maintenance
• Telehandler Basic Maintenance 
• Track Loader Basic Maintenance
• Wheel Loader Basic Maintenance 
• Wheel Tractor Scraper Basic Maintenance

Service Program templates and Service Tasks are included in all plans. The Caterpillar VisionLink™ and John Deere Operations Center™ integrations are available on plans that include Native Telematics integrations: Essential, Professional, Premium, Pro (Legacy), and Advanced (Legacy).   

To learn more about Service Programs and these new OEM telematics integrations, check out our Help Center.  

Note: This is only for vehicle record sets and is specific to vehicle custom fields that are either a dropdown or checkbox data type.

This is available to all plans. 

Learn more about Vehicle Custom Fields for Record Sets —>

You can now switch the term Vehicles to Assets in Fleetio on Fleetio's web AND mobile app to better represent the makeup of your fleet.

If you're an Account Admin or Owner, you can make the update by navigating to Settings > Administration > General Settings and setting the Vehicle System Label to your preferred system label.

Updating the Vehicle System Label to Assets will change the name of vehicle fields, reports, and menu items from Vehicle to Asset in Fleetio's web and mobile app. 

Available to all plans.

Learn more in our Help Center →

We have reimagined the Notification Inbox on mobile as part of a broader notification revamp to improve usability and enhance how drivers and technicians engage with their daily tasks. The notification inbox will now provide clear direction and enhance users' workflows, allowing employees to focus on what's most important. 

Here are the following new features/enhancements: 

1. Unread Notifications Bolded:

   Unread notifications are now bolded, allowing users to easily identify which notifications require immediate attention.

2. Recency-Based Categorization:

   Notifications are organized by recency with section headers, enabling users to focus on the most urgent or important tasks.

3. Direct Links to Relevant Screens:

   Each notification now includes a direct link to the respective screen, allowing users to take action seamlessly.

4. Improved Notification Configuration:

   Easier access to notification settings will give users more control over their notification preferences.

5. Filter by Comments, Mentions, and Archives:

   Users can filter notifications based on comments, mentions, and archived notifications. (Note: Full category filtering will be available in future versions.)

6. Comment Notifications with Previews:

   Comment-based notifications now feature a preview of the comment content with an easy-to-use entry point to reply.

This overhaul turns the notification inbox into a more efficient and action-oriented experience, leading users to the next step.

Available on all plans 

Learn more about the Notification Inbox improvements ->

Fleetio’s Early Access Program lets account Account Owners and Administrators preview and enable select beta features before they're officially launched. Once opted in, your team can start using the feature immediately and share feedback.

Available for Essential, Professional, Premium, and Enterprise plans.

Learn more about the Early Access Program →

There is now an available Add-In in Geotab for Fleetio’s Maintenance Shop Network. With this Add-In, Geotab customers can overlay Fleetio's Maintenance Shop Network directly inside your myGeotab account and locate available shops near your drivers directly on your myGeotab Map.

With this Add-In enabled, you can access a map and list view of the Top 50 Maintenance Shop Network shops near your drivers and help coordinate servicing to prevent downtime for your vehicles and drivers. 

This feature is only available for Geotab customers and is included in Professional, Premium, Pro (Legacy), and Advanced (Legacy) Fleetio plans. 

To learn more about the Shop Network Add-In check out the Geotab Help Center article. 

1. Choose between exporting your data to an XLSX file or a CSV file. 
2. Have greater flexibility in choosing how you want to export your data. 

Newer reports can also be exported as XLSX files. These include: 

1. Contacts Reports
2. Fuel Summary
3. Inspection Submission Summary
4. Part Warranty Opportunities Report
5. Service Reminders Report
6. Tire Activity Report
7. Utilization Summary
8. Vehicles Report
9. Work Orders Report

This is available to all plans. 

Learn more about how to export your data in the Help Center.