Service Entries are now part of Automation, giving you the ability to act the moment work is logged, updated, or progresses through a repair order.

Instead of manually chasing updates, adjusting statuses, or notifying stakeholders, you can now build workflows that respond automatically to service activity.

What this unlocks:

• Automate from real service events – Trigger workflows when a service entry is created or updated using the same trigger types available across Automation.

• Build smarter conditions across records – Combine Service Entry data and connected asset details to drive more precise, contextual rules.

• Keep asset statuses aligned with shop activity – Automatically update asset status as Fleetio Shop Network repair orders move to In Progress or Completed.

• Control costs proactively – Send alerts when service totals exceed a defined threshold.

• Standardize repair workflows – Automatically apply repair priority classes, labels, custom fields, comments, or notifications to reduce manual cleanup.

This brings service operations into the same automation framework as the rest of your fleet, reducing status lag, eliminating manual follow-up, and ensuring assets and teams stay in sync as work moves through the shop.

Available to Professional and Premium plans.

Learn more about Automation →

We’ve updated how fields are organized across Vehicles, Contacts, and Tools, making them easier to manage and customize to your organization.

What’s new:

1. Consolidated Control of Fields: Standard and custom fields now live together in one settings location called Field Management.
2. Redesigned Fields card: Includes expandable sections, layout-based field ordering, and search. The Financial and Specifications tabs have been removed, and their data now lives within the new layout.
3. Customizable layouts (Professional & Premium): Create sections and control how fields appear on record pages — or use the default layout.
4. Layout tailored by vehicle type (Premium only): Create multiple layouts for each asset type.
5. Finance field centralized: Purchase Detail custom fields are now organized under Vehicle Financial fields. 

This update gives you more flexibility while keeping record pages organized and easy to navigate.

Learn more about Field Management →

Debit cards are now accepted in Fleetio’s Shop Network with a 0% fee on transactions, giving fleets more payment flexibility without sacrificing spend visibility or control.

Why it matters

Shop Network helps fleets manage repairs with greater efficiency and financial oversight:

1. Control: Choose how to pay and retain full approval authority before funds are released.
2. Visibility & Oversight: Repair orders are automatically tracked in Fleetio—no manual paperwork required.
3. Speed: Shops are paid instantly via virtual card or within 2 business days via ACH.
4. Payment Flexibility: line of credit, credit card, and now debit cards let you balance cost, speed, and convenience.
5. Scale: Access 65,000+ shops nationwide.
6. Automation: Service data flows directly into Fleetio, reducing manual entry and errors.
7. Financial Control = Cost Savings: Approval workflows help prevent overcharges, duplicate work, and missed approvals.

Reporting & Transparency

1. Pull monthly transaction reports for each card from the Transactions page.
2. Generate monthly service entry reports across all cards from the Service Entries page.
3. Click into any transaction to view full line-item detail.

Learn more about how to add a debit card in Fleetio and take advantage of Shop Network→ 

What this means for you:

Your fleet can now service vehicles at participating Great Canadian Oil Change locations directly within the Maintenance Shop Network. With coast-to-coast coverage, this partnership expands convenient service options for Canadian fleets while keeping maintenance activity centralized in Fleetio.

Why it matters:

This addition provides fast, drive-through preventive maintenance designed to minimize downtime and keep your vehicles road-ready.

What services are available:

Great Canadian Oil Change offers a range of preventive maintenance services, including:

• Drive-through oil changes
• Fluid checks and top-offs
• Air and cabin filter replacements
• Wiper blade replacements
• Battery services
• Other light maintenance services

Learn more about the Shop Network and find a shop near you →

 What this means for you:

Your fleet can now service Mercedes-Benz Sprinter and Metris vans at participating Mercedes-Benz dealerships directly within the Maintenance Shop Network. These dealerships also provide maintenance and repair services for other vehicle types, expanding service options in areas with limited coverage.

Why it matters:

This addition gives your fleet greater access to dealer-level service, reduces the need to go outside the network, and keeps maintenance activity centralized in Fleetio.

What services are available:

Mercedes-Benz dealerships offer a full range of maintenance and repair services, from preventive maintenance to advanced diagnostics and repairs.

Learn more about the Shop Network and find a shop near you->

 What this means for you:

If your fleet includes Nissan-branded vehicles, you can now service them directly at Nissan dealerships without going outside the Maintenance Shop Network. Repair orders can be created and processed just like any other in-network shop.

Why it matters:

This gives you more flexibility when choosing where to service your vehicles, reduces the need for manual workarounds, and keeps all maintenance activity visible in one place while still supporting all other makes and models in your fleet.

You can now create reminders for tools to stay on top of important activities that keep your inventory up to date and ready to use.

Set up custom reminder types in account settings, then apply them to individual tools or bulk-create them from the tool index. From there, you can use the Due Soon and Overdue views to quickly see what needs attention and plan work accordingly. Resolve reminders from the index or the reminder itself.

Reminder types are customizable, so you can create reminders for tasks such as annual/quarterly preventive maintenance checks, safety inspections, calibrations, and more.

Learn more about tool reminders →

What’s new:

• Share custom dashboards within your company – Share with specific users or make dashboards available to everyone.
• Flexible permissions – Choose view-only access or allow full editing, including adding, removing, and rearranging charts.
• Unlimited sharing – Share as many custom dashboards as you need, with no limits.
• Easy discovery – Shared dashboards are organized in a dedicated section, keeping both personal and shared views separate.

By sharing dashboards across your organization, teams can align on key metrics, improve adoption of Advanced Analytics, and spend less time rebuilding the same reports.

Available to Premium plans.

Learn more about Advanced Analytics →

Reduce manual updates and keep vehicles ready for the next driver. With the enhanced operator assignment options in Inspection Workflows, assignments can now both start and end automatically based on inspection submissions.

What’s new:

• Auto-assign and unassign operators – set workflow to assign drivers on pre-trip submissions and automatically unassign them when post-trip inspections are completed.
• Clear audit history – Maintain an accurate record of who operated each vehicle and when.
• Less admin, fewer errors – Eliminate end-of-shift cleanup and reduce missed or incorrect assignments.

By automating operator handoffs at inspection time, your fleet can keep assignments up to date and expedite turnarounds.

Available to Professional and Premium plans.

Learn more about Inspection Workflows →

Why This Matters

Fleet teams require quick and dependable maintenance options that minimize downtime. With more than 250 quick-lube locations nationwide, Strickland Brothers helps expand Fleetio’s Shop Network with convenient coverage for fleets operating in multiple regions.

What You Can Expect

Strickland Brothers is known for its drive-thru oil change experience, designed to keep vehicles moving:

1. Oil changes completed in about 10 minutes—no appointments required! 
2. Drivers can stay in their vehicle during service
3. Every oil change includes a complimentary courtesy check, covering:
   1. Exterior lights
   2. Engine air filter
   3. Cabin air filter
   4. Windshield washer fluid
   5. Power steering fluid
   6. Tire pressure
   7. Wiper blades
   8. Select locations also offer emissions testing and state inspections.

Using Strickland Brothers with Fleetio

All Strickland Brothers locations are registered through Auto Integrate and verified in Fleetio, making it easy to locate and use them within the Fleetio Shop Network.

Learn more about Strickland Brothers, no appointment, 10-minute oil change→