We are thrilled to announce a major update to Tools to help you track maintenance costs on your job-critical tools and small equipment. 

With this update, Tools customers can now create service entries directly on a tool record. Log service tasks and capture parts and labor costs so you get an accurate picture of maintenance spend for your inventory. There's also a corresponding report now available in the Standard Reports section that shows a summarized, filterable list of tools service entries. 

Tools are small, but their costs add up. Without visibility into when tools were last serviced or what was completed, it's tough to know if maintenance costs are increasing or if maintenance is being done in a timely manner. Plus, since this lives in Fleetio, there's no need to use a second system just to manage tool maintenance. 

Find the new Service Entries index for Tools under the Tools section on your left-hand navigation. You can also create a service entry from a tool record.

This is available as part of our Tools add-on. If you are not a Tools customer, you can start a free 14-day trial from within the product.

Learn more about service entries for Tools in the Help Center →

A new Purchase Order action has been added to Automations. This action allows you to automatically approve or reject pending purchase orders based on set conditions.

You can now build automations that give you more control over how POs move through your workflow. For example, you can auto-approve low-dollar orders to speed up approval time or auto-reject POs to avoid excessive costs.

Smarter automation. Less manual work. Approvals that move at the speed of your business.

Available to Premium and Enterprise [Legacy] plans.

Learn more about Automations →

We’ve added a new role permission that lets Account Owners and Admins control who can edit Work Order Numbers on the web and in Fleetio Go.

This permission helps prevent accidental or unauthorized changes that could lead to data discrepancies and impact reporting accuracy.

Available to Professional, Premium, Advanced [Legacy], and Enterprise [Legacy] plans.

Learn more about Work Orders →

For customers integrating third-party fleet systems with Fleetio, you can now explore and activate all relevant native and third-party integrations directly within your Fleetio account. Previously, information about third-party integrations was only accessible on our website. 

By bringing together available integrations in one place, we’re making it easier for you to build your connected tech stack with the fleet systems you rely on daily—supporting your asset management, maintenance workflows, and cost control objectives, so you can work smarter and more efficiently within your primary maintenance platform.

Here’s what’s new in the Integrations Directory:

• 39 third-party API integrations added and ready to explore and set up
• Three new categories—Key Management, Tire Management, and Tolls & Citations—complimenting other core fleet operating systems

Access to API integrations is included on Pro (Legacy), Advanced (Legacy), Professional, and Premium Plans. To learn more about how Fleetio integrations work and explore available options, visit our Help Center. 

Fleetio Labs is an exciting new addition to Fleetio’s Early Access Program, allowing Account Owners and Administrators to opt into new innovative functionality before it's widely released. 

Once an account opts in, teams gain immediate access to Fleetio Labs functionality and have the opportunity to share feedback directly with Fleetio’s product team, helping shape the future of the platform.

Available for Essential, Professional, Premium, and Enterprise plans.

For customers integrating Motive and Fleetio, we’ve added two new settings to automate fuel transactions from your Motive Cards and resolve DVIR defects in Motive when those issues are resolved in Fleetio.

When these features are enabled they'll allow you to: 

Close the loop on maintenance—automatically

• When a maintenance issue generated from a Motive DVIR is resolved in Fleetio, the corresponding DVIR defect is closed in Motive, mirroring inspection statuses across both systems, reducing compliance risk, minimizing downtime and keeping drivers, mechanics, and managers in sync.

See the true cost of running your fleet

• Create fuel entries automatically for every Motive fuel card transaction helping to centralize fuel tracking and reporting alongside your other maintenance costs per asset, giving you a single source of truth for budgeting, forecasting, and total cost of ownership. 

Improve operational visibility

• Give your team instant access to the maintenance and fuel data they need to communicate fleet needs across teams and keep clean and accurate records for compliance reporting. 

The Motive integration is available on all plans. Note: The Motive Card integration will only sync fuel transactions and Two-Way DVIR Defect Resolution is only available on Premium plans. 

Learn more about our Motive Integration in our Help Center article →

You can now @ mention teammates in comments for Automations, making it easier to keep everyone in the loop when key actions happen. Whether you're triggering next steps or flagging important updates, direct mentions help ensure nothing slips through the cracks.

Stay aligned, take action faster, and keep your team moving forward with less back-and-forth.

Learn more about Automations —>

We've updated the Inspection Item Failure Index to improve the monitoring and resolution of inspection failures throughout their lifecycle. The new experience allows you to:

• Add any Vehicle field as a column, including Vehicle custom fields. 
• Configure your index view with improved sorting, filtering, and grouping.
• Use the Failure Timeline column to view each inspection item's complete activity history, including related issues, work orders, and resolution confirmations.
• See the real-time Status of each failed item's state, with the ability to click through to a related issue or work order. 

Explore these enhancements to better understand and manage your fleet's inspection item failures.

Spanish speakers can now confidently navigate and complete their fleet responsibilities in the Fleetio web app, expanding language accessibility across platforms.

 What’s New 

1. The Fleetio web interface is now available in Spanish.
2. Push notifications and product-generated content appear in Spanish when language settings are enabled.
3. Spanish-language Help Center resources available for self-training

 Benefits 

1. Reduce Training Time

   Train admins and mechanics in their preferred language using intuitive web navigation and localized support resources.

2. Increase Task Completion

   Help Spanish-speaking mechanics and drivers complete inspections, log repairs, and manage daily responsibilities with greater confidence.

3. Improve Compliance & Safety

   Enable consistent reporting and timely maintenance logging to improve asset tracking, compliance, and safety outcomes. 

⚠️ Important Note 

User-generated content (e.g., custom field names, task titles, comments, notes, etc.) will not be automatically translated. These entries will remain in the language in which they were originally created. 

Learn more about how to access Spanish Web Translations.

Available to Essential, Professional, and Premium plans. 

We’ve made updates to Places to make the map more interactive and give you more flexibility drawing custom geofence perimeters—helping you build and track the real-world areas where your fleet operates daily. 

Directly from your account you can now create, manage, and audit exact geographic boundaries—using custom radius geofences, polygonal geofences, and CSV imports/exports—for every job site, yard, or shop where your fleet’s vehicles, equipment, and teams work, even if those locations don’t have formal addresses.

These improvements let you:

• Select custom center radius and custom radius options
• Draw circular and/or polygonal geofences
• Upload existing geofences in bulk using a new import template
• Automatically generate Latitude/Longitude, radius size, and address details when geofences are created or centering location on map

Places is included in all Fleetio subscriptions. To learn more about these updates to Places check out our Help Center article.

About Places: Places is where you create geofences for key locations—like job sites, yards, docks, or shops—so you can track all activity and create alerts any time vehicles, equipment, or teams trigger a Location Entry within those boundaries, whether that’s from inspections, service entries, or integrated systems like telematics and fuel cards.