A new Work Order action has been added to Automations, allowing you to automatically create a work order record based on defined triggers and conditions.

Now, you can build automations that instantly:

• Convert issues into work orders 
• Assign them to the right team member 
• Set the status

For example, when a critical issue is logged on an asset, a work order record can be created with status “Needs Review” and assigned to a designated technician.

Available to Premium and Enterprise [Legacy] plans.

Learn more about Automations →

We’ve raised the number of active automations available for Premium and Enterprise (legacy) accounts from 10 to 20. With more capacity available, your fleet can take greater advantage of the latest Automations Actions, which allow you to automatically approve purchase order approvals and send predefined messages to team members.

Learn more about Automations →

Fleetio Academy is now available as a self-paced learning and resource platform for Fleet Managers, Drivers, and Technicians.

Whether you manage assets, complete inspections, or log service work, there’s a course for you. Take role-based certifications that cover Fleetio fundamentals using videos, click-through tutorials, and knowledge checks. 

Alongside courses, you can explore:

1. Webinars (live and on-demand)
2. One-page PDF guides
3. Feature-specific tutorial videos

Track your progress in “My Trainings” and browse the full course catalog by role, topic, or platform to discover content most relevant to you.

Learn more about Fleetio Academy →

A new email action has been added to Automations. This action makes it easy to send predefined messages when specific actions occur, such as creating a work order. 

For example, you can automatically notify a technician when a work order is created, using variables like Service Task, Asset Name, and Work Order Number to keep the message relevant to the recipient.

Available to Premium and Enterprise [Legacy] plans.

Learn more about Automations →

We are thrilled to announce a major update to Tools to help you track maintenance costs on your job-critical tools and small equipment. 

With this update, Tools customers can now create service entries directly on a tool record. Log service tasks and capture parts and labor costs so you get an accurate picture of maintenance spend for your inventory. There's also a corresponding report now available in the Standard Reports section that shows a summarized, filterable list of tools service entries. 

Tools are small, but their costs add up. Without visibility into when tools were last serviced or what was completed, it's tough to know if maintenance costs are increasing or if maintenance is being done in a timely manner. Plus, since this lives in Fleetio, there's no need to use a second system just to manage tool maintenance. 

Find the new Service Entries index for Tools under the Tools section on your left-hand navigation. You can also create a service entry from a tool record.

This is available as part of our Tools add-on. If you are not a Tools customer, you can start a free 14-day trial from within the product.

Learn more about service entries for Tools in the Help Center →

A new Purchase Order action has been added to Automations. This action allows you to automatically approve or reject pending purchase orders based on set conditions.

You can now build automations that give you more control over how POs move through your workflow. For example, you can auto-approve low-dollar orders to speed up approval time or auto-reject POs to avoid excessive costs.

Smarter automation. Less manual work. Approvals that move at the speed of your business.

Available to Premium and Enterprise [Legacy] plans.

Learn more about Automations →

We’ve added a new role permission that lets Account Owners and Admins control who can edit Work Order Numbers on the web and in Fleetio Go.

This permission helps prevent accidental or unauthorized changes that could lead to data discrepancies and impact reporting accuracy.

Available to Professional, Premium, Advanced [Legacy], and Enterprise [Legacy] plans.

Learn more about Work Orders →

For customers integrating third-party fleet systems with Fleetio, you can now explore and activate all relevant native and third-party integrations directly within your Fleetio account. Previously, information about third-party integrations was only accessible on our website. 

By bringing together available integrations in one place, we’re making it easier for you to build your connected tech stack with the fleet systems you rely on daily—supporting your asset management, maintenance workflows, and cost control objectives, so you can work smarter and more efficiently within your primary maintenance platform.

Here’s what’s new in the Integrations Directory:

• 39 third-party API integrations added and ready to explore and set up
• Three new categories—Key Management, Tire Management, and Tolls & Citations—complimenting other core fleet operating systems

Access to API integrations is included on Pro (Legacy), Advanced (Legacy), Professional, and Premium Plans. To learn more about how Fleetio integrations work and explore available options, visit our Help Center. 

Fleetio Labs is an exciting new addition to Fleetio’s Early Access Program, allowing Account Owners and Administrators to opt into new innovative functionality before it's widely released. 

Once an account opts in, teams gain immediate access to Fleetio Labs functionality and have the opportunity to share feedback directly with Fleetio’s product team, helping shape the future of the platform.

Available for Essential, Professional, Premium, and Enterprise plans.

For customers integrating Motive and Fleetio, we’ve added two new settings to automate fuel transactions from your Motive Cards and resolve DVIR defects in Motive when those issues are resolved in Fleetio.

When these features are enabled they'll allow you to: 

Close the loop on maintenance—automatically

• When a maintenance issue generated from a Motive DVIR is resolved in Fleetio, the corresponding DVIR defect is closed in Motive, mirroring inspection statuses across both systems, reducing compliance risk, minimizing downtime and keeping drivers, mechanics, and managers in sync.

See the true cost of running your fleet

• Create fuel entries automatically for every Motive fuel card transaction helping to centralize fuel tracking and reporting alongside your other maintenance costs per asset, giving you a single source of truth for budgeting, forecasting, and total cost of ownership. 

Improve operational visibility

• Give your team instant access to the maintenance and fuel data they need to communicate fleet needs across teams and keep clean and accurate records for compliance reporting. 

The Motive integration is available on all plans. Note: The Motive Card integration will only sync fuel transactions and Two-Way DVIR Defect Resolution is only available on Premium plans. 

Learn more about our Motive Integration in our Help Center article →