For customers integrating Motive and Fleetio, we’ve added two new settings to automate fuel transactions from your Motive Cards and resolve DVIR defects in Motive when those issues are resolved in Fleetio.

When these features are enabled they'll allow you to: 

Close the loop on maintenance—automatically

• When a maintenance issue generated from a Motive DVIR is resolved in Fleetio, the corresponding DVIR defect is closed in Motive, mirroring inspection statuses across both systems, reducing compliance risk, minimizing downtime and keeping drivers, mechanics, and managers in sync.

See the true cost of running your fleet

• Create fuel entries automatically for every Motive fuel card transaction helping to centralize fuel tracking and reporting alongside your other maintenance costs per asset, giving you a single source of truth for budgeting, forecasting, and total cost of ownership. 

Improve operational visibility

• Give your team instant access to the maintenance and fuel data they need to communicate fleet needs across teams and keep clean and accurate records for compliance reporting. 

The Motive integration is available on all plans. Note: The Motive Card integration will only sync fuel transactions and Two-Way DVIR Defect Resolution is only available on Premium plans. 

Learn more about our Motive Integration in our Help Center article →

You can now @ mention teammates in comments for Automations, making it easier to keep everyone in the loop when key actions happen. Whether you're triggering next steps or flagging important updates, direct mentions help ensure nothing slips through the cracks.

Stay aligned, take action faster, and keep your team moving forward with less back-and-forth.

Learn more about Automations —>

We've updated the Inspection Item Failure Index to improve the monitoring and resolution of inspection failures throughout their lifecycle. The new experience allows you to:

• Add any Vehicle field as a column, including Vehicle custom fields. 
• Configure your index view with improved sorting, filtering, and grouping.
• Use the Failure Timeline column to view each inspection item's complete activity history, including related issues, work orders, and resolution confirmations.
• See the real-time Status of each failed item's state, with the ability to click through to a related issue or work order. 

Explore these enhancements to better understand and manage your fleet's inspection item failures.

Spanish speakers can now confidently navigate and complete their fleet responsibilities in the Fleetio web app, expanding language accessibility across platforms.

 What’s New 

1. The Fleetio web interface is now available in Spanish.
2. Push notifications and product-generated content appear in Spanish when language settings are enabled.
3. Spanish-language Help Center resources available for self-training

 Benefits 

1. Reduce Training Time

   Train admins and mechanics in their preferred language using intuitive web navigation and localized support resources.

2. Increase Task Completion

   Help Spanish-speaking mechanics and drivers complete inspections, log repairs, and manage daily responsibilities with greater confidence.

3. Improve Compliance & Safety

   Enable consistent reporting and timely maintenance logging to improve asset tracking, compliance, and safety outcomes. 

⚠️ Important Note 

User-generated content (e.g., custom field names, task titles, comments, notes, etc.) will not be automatically translated. These entries will remain in the language in which they were originally created. 

Learn more about how to access Spanish Web Translations.

Available to Essential, Professional, and Premium plans. 

We’ve made updates to Places to make the map more interactive and give you more flexibility drawing custom geofence perimeters—helping you build and track the real-world areas where your fleet operates daily. 

Directly from your account you can now create, manage, and audit exact geographic boundaries—using custom radius geofences, polygonal geofences, and CSV imports/exports—for every job site, yard, or shop where your fleet’s vehicles, equipment, and teams work, even if those locations don’t have formal addresses.

These improvements let you:

• Select custom center radius and custom radius options
• Draw circular and/or polygonal geofences
• Upload existing geofences in bulk using a new import template
• Automatically generate Latitude/Longitude, radius size, and address details when geofences are created or centering location on map

Places is included in all Fleetio subscriptions. To learn more about these updates to Places check out our Help Center article.

About Places: Places is where you create geofences for key locations—like job sites, yards, docks, or shops—so you can track all activity and create alerts any time vehicles, equipment, or teams trigger a Location Entry within those boundaries, whether that’s from inspections, service entries, or integrated systems like telematics and fuel cards.

We've made OEM warranty alerts smarter, along with several other improvements.

Categorizing Coverages
Warranty coverages now support maintenance categorization, making it simpler for technicians to identify work covered under warranty. When a matching service task is added to a work order, the technician can review and include the complaint, cause, and correction for the claims process.

Vehicle Warranty Opportunities Report
Get a summarized view of all saved opportunities from work orders in one place. Just like other reports you can save and schedule it, so it fits into your review workflow.

Saved Templates
Create and save coverage templates that include categorization. These can be applied to multiple assets at once so it's easier to organize your fleet's warranties and ensure work is being flagged at the moment of repair.

Learn more about creating and managing warranty coverages in the Help Center →

• Professional plans are limited to two (2) active Automations.
• Premium and Enterprise (Legacy) plans are limited to ten (10) active Automations.

New Branding Across the Fleetio Platform

We've updated our branding to align with Fleetio’s evolving identity—expect a cleaner, more intuitive look that reflects our green brand color and commitment to usability.

Improved Customization Options for Sidebar Themes

Customers now have the flexibility to choose from three sidebar color schemes:

1. Green (default)
2. Light
3. Dark Gray

Enhanced Dark Mode

1. Now available on both web and mobile.
2. Users can choose between light mode, dark mode, or auto-sync with their system preferences or time of day.

 These updates enhance accessibility and personalization, allowing you to work the way that suits you best.

Learn more about the new branding themes and dark mode —>

Fleetio’s new Advanced Analytics provides deeper visibility into your fleet operations with interactive dashboards, in-depth metrics, and powerful visualizations. Spot trends and set alerts, uncover inefficiencies, and make smarter decisions across maintenance, parts and inventory, and fuel consumption.

Custom dashboards, clearer insights, and a data-driven strategy that optimizes your fleet.

Learn more about Advanced Analytics in our Help Center →

Available to all plans (Essential, Professional, and Premium) as an add-on. 

Build custom automations in Fleetio to save time and stay focused. Choose unique trigger, condition, and action combinations to automate repetitive tasks and keep your team in sync.

For example, when you create a Work Order to fix an asset’s issue, an automation can instantly update the asset’s status to “In-Shop” — so everyone stays informed without lifting a finger.

Learn how to set up Automations in the Help Center →

Available for Enterprise [Legacy], Professional, and Premium plans —  Some limits apply.